ARTICLE IV - OFFICERS
Section 1. Officers
a. The officers of the Chapter are: President, 1st Vice President, 2nd Vice President, Secretary,
Treasurer, and Immediate Past President.
b. The term
of office shall be two (2) years or until a successor is elected and assumes office. Terms of office shall commence
in October of even-numbered years.
c. The recommended
number of successive terms an officer(s) may serve are two terms unless otherwise determined by voting members.
d. No member may serve simultaneously as both President and Treasurer.
Section 2. Duties
a. President: Serves as the official voice and representative of the DC EAPA Chapter,
presides over Chapter meetings, and performs such other duties as the Chapter may require.
b. 1st Vice President: Presides over Chapter meetings in the President’s absence.
The 1st VP works with the 2nd VP in developing the DC EAPA training agenda and other duties as assigned by the President.
c. 2nd Vice President: Presides over Chapter meetings in the absence
of the President and the 1st Vice President. The 2nd VP is responsible for acquiring PDH approval for trainings from
the EAPA International representative and other duties as assigned by the President.
d. Secretary: Ensures the accurate production of minutes of all DC EAPA Chapter meetings.
Ensures that any notices required by governance documents or the Chapter are distributed properly and in a timely fashion.
Ensures that all official DC EAPA Chapter records are properly maintained. Performs such other duties as the Chapter may require.
e. Treasurer: Ensures that the DC EAPA Chapter financial transactions
are timely and proper and that Chapter financial accounts are properly maintained. Ensures that the DC EAPA Chapter
financial records and tax forms are properly maintained and submitted. The DC EAPA Treasurer in collaboration with the
President and/or other Chapter officers will initiate a periodic financial audit of Chapter records. Performs such other
duties as the DC EAPA Chapter may require.
f. Immediate
Past President: Consults with the President and other Chapter officers to ensure continuity of leadership. Serves
as the official voice and representative of the DC EAPA Chapter when other officers are unavailable. Performs such other
duties as the DC EAPA Chapter may require.
Section
3. Board of Officers
Collectively, the officers
of the DC EAPA Chapter shall make up the Board of Officers. The Board of Officers shall be the governing and policy-making
body of the DC EAPA Chapter and shall have responsibility for supervising the activities of the Chapter.
Section 4. Eligibility for Chapter Office
The DC EAPA Chapter recommends that the President and other chapter officers
are Certified Employee Assistance Professionals (CEAP's), however this is not an EAPA International requirement.
Section 5. Nomination and Election
Each person with Professional membership with EAPA International
is entitled to one vote on each issue submitted for a vote. A majority of the votes cast will be sufficient to take or authorize
action upon any issue which may properly come before the membership unless the concurrence of a greater proportion is required
for such action by other provisions in the Bylaws.
Section
6. Vacancy and Removal
In the event of a Chapter
Officer vacancy or the need for removal Chapter officers will consult and make the most appropriate decision on these matters.
ARTICLE V - MEETINGS
Section 1. Regular
Meetings
Chapter meetings are held monthly for eleven (11) months
or as determined by the Chapter, but no less than six (6) times per year. Notification of each regular meeting shall be made
at least 30 days before the meeting posted on the DC EAPA Chapter website. Members are notified by e-mail at least a
week prior to each Chapter meeting.
Section 2. Special Meetings
Special meetings of the DC EAPA may be called by the Chapter officers or by written request
of ten percent (10%) of the members eligible to vote in Chapter elections. Notification of such meeting shall state
the purpose of the meeting and shall be made at least 10 days before the meeting.
Section 3. Quorum
The presence or absentee call-in
vote of 33.35% of Chapter members who are eligible to vote constitutes a quorum for the transaction of business at any regular
or special Chapter meeting.
Section 4. Waiver of Notice
Whenever any notice of any meeting of the members is required under provisions of law or
these bylaws, a waiver in writing, signed by those scheduled to receive notice and filed with the records of the meeting,
whether before or after the holding thereof, shall be equivalent to the giving of such notice. Presence at any meeting
without objection shall also constitute waiver of required notice.
ARTICLE
VI - CONFLICT OF INTEREST
a. Any Chapter Officer or member who
has a financial or fiduciary interest in, or the appearance of such an interest in, a matter which comes before the Chapter
shall bring such genuine or apparent conflict of interest to the attention of the Chapter and shall abstain from voting on
such matter unless it is determined that no conflict of interest exists.
b.
Any person who has knowledge of such genuine or apparent conflict of interest on the part of any Chapter Officer or member
must bring such conflict of interest to the attention of the Chapter, orally or in writing, and the Chapter Officer or member
will abstain from voting on the matter unless it is determined by Chapter that no conflict of interest exists.
c. When any member of the Chapter, or an interested third party, brings to the attention
of the Chapter the claim that a genuine or apparent conflict of interest exists, the Chapter will vote to determine whether
an actual conflict of interest exists.
1. If the majority of those
voting determine that, in fact, a conflict does exist, the member with the conflict of interest shall abstain from voting
on the matter.
2. If the majority of those voting determine that no conflict of interest exists, the member may
vote on the matter.
