ARTICLE IV – OFFICERS
Section 1. Officers
The officers of the Chapter are: President; 1st Vice President; 2nd Vice President; Secretary; Treasurer; Immediate
b. The term of office cannot exceed two years. Terms of office shall commence in July of odd-numbered
c. The recommended number of successive terms an officer(s) may serve are two terms unless otherwise
determined by voting members.
d. No member may serve simultaneously as both President and Treasurer.
Section 2. Duties
a. The President:
· Serves as the official spokesperson and representative of the Chapter.
· Presides over Chapter meetings.
· Performs such other
duties as the Chapter may require.
b. 1st Vice President:
· Presides over Chapter
meetings in the President's absence.
· The 1st VP works with
the 2nd VP in developing the DC EAPA training agenda
· other duties as assigned
by the President.
c. 2nd Vice President:
· Presides over Chapter
meetings in the absence of the President and the 1st Vice President.
· The 2nd VP is responsible for acquiring PDH approval for trainings from the EAPA International representative
other duties as assigned by the President.
d. The Secretary:
Ensures the accurate production of minutes of all Chapter meetings.
· Ensures that any notices required by governance documents or the Chapter are distributed properly
and in a timely fashion.
Ensures that all official Chapter records are properly maintained.
· Performs such other duties as the Chapter may require.
e. The Treasurer:
· Ensures that Chapter financial transactions are timely and proper and that Chapter financial accounts
are properly maintained.
Ensures that Chapter financial records and tax forms are properly
maintained and submitted.
Performs such other duties as the Chapter may require.
f. Immediate Past President:
Consults with the President and other Chapter officers to ensure
continuity of leadership.
Serves as the official voice and representative of the DC EAPA Chapter
when other officers are unavailable.
· Performs such other
duties as the DC EAPA Chapter may require.
Section 3. Board of Officers
Collectively, the officers of the Chapter shall make up the Board of Officers.
The Board of Officers shall be the governing and policy-making body of the Chapter and
shall have responsibility for supervising the activities of the Chapter.
a. The President of the Chapter
must be a member of EAPA (any category) in good standing and must remain so throughout his or her term(s) in office.
b. All other Chapter officers must also be Members of EAPA (any category) in good standing and must remain so throughout
their term(s) in office.
c. The DC EAPA Chapter recommends that the President and other chapter officers are Certified
Employee Assistance Professionals (CEAP's), however this is not an EAPA International requirement.
5. Nomination and Election
a. At least three (3) months before the next term of offices begins, the Board
of Officers shall appoint a nominations committee consisting of at least three voting
members in good standing. The nominations committee shall recruit and accept
nominations for each officer position due for election.
At least two (2) months before the next term of offices begins,
the nominations committee shall publicize officer openings and identified nominees to all Chapter members. Additional
nominations may be made, up to the date of election, provided that the nominated member is in good standing and meets the
requirements for the office.
c. At least one (1) month before the next term of offices begins, the election of officers shall be held.
The election may be conducted by email, regular mail, and/or at a regular meeting of the Chapter, provided that at least 30
days notice of the pending election and procedures for voting has been given to all Chapter members.
d. A plurality of
those voting for each position shall be required to elect.
Each person with Professional membership with EAPA International
is entitled to one vote on each issue submitted for a vote. A majority of the votes cast will be sufficient to take or authorize
action upon any issue which may properly come before the membership unless the concurrence of a greater proportion is required
for such action by other provisions in the Bylaws.
Vacancy and Removal
No Chapter officer may remain in office if he/she no longer
meets the eligibility criteria for office.
b. Should any elected or appointed officer be unable to fulfill his/her elected term, the remaining officers
(by majority vote) shall appoint a member to fill the vacant position for the remainder of the term. The appointed member
must meet the qualification requirements for the position.
Any Chapter officer may be removed from office by a vote of the
membership for failure to perform the duties of office, negligence, violation of EAPA’s Code of Ethics, or any other
reason, provided that:
1. The members of the Chapter, including the officer to be removed, have been notified in advance of
the reason for potential removal.
2. The officer has been provided an opportunity to respond on his/her own behalf.
3. A majority of
those voting vote to remove the officer from office.
ARTICLE V – MEETINGS
a. Chapter meetings may be held at such intervals as may be decided by the Chapter,
but not less than four (4) separate times per year.
Notification of each regular meeting shall be made at least 30 days
before the meeting.
Section 2. Special Meetings
a. Special meetings of the
Chapter may be called by the Chapter officers or by written request of ten percent (10%)
of the members eligible to vote in Chapter elections.
b. Notification of such meeting shall state
the purpose of the meeting and shall be made at least 10 days before the meeting.
Section 3. Quorum
The presence of 25% of Chapter members who are eligible to vote constitutes a quorum for the transaction of
business at any regular or special Chapter meeting. A majority of voting members
present shall be required to take action, unless a greater vote is required by law, EAPA Bylaws, or these bylaws.
Section 4. Waiver of Notice
Whenever any notice of any meeting of the members
is required under provisions of law or these bylaws, a waiver in writing, signed by those scheduled to receive notice and
filed with the records of the meeting, whether before or after the holding thereof, shall be equivalent to the giving of such
notice. Presence at any meeting without objection
shall also constitute waiver of required notice.
ARTICLE VI – CONFLICT OF INTEREST
a. Any Chapter Officer or member who has a financial or fiduciary interest in, or the appearance of such
an interest in, a matter which comes before the Chapter shall bring such genuine or apparent conflict of interest to the attention
of the Chapter and shall abstain from voting on such matter unless it is determined that no conflict of interest exists.
b. Any person who has knowledge of such genuine or apparent conflict of interest on the part of any Chapter
Officer or member must bring such conflict of interest to the attention of the Chapter, orally or in writing, and the Chapter
Officer or member will abstain from voting on the matter unless it is determined by Chapter that no conflict of interest exists.
c. When any member of the Chapter, or an interested third party, brings to the attention of the Chapter
the claim that a genuine or apparent conflict of interest exists, the Chapter will vote to determine whether an actual conflict
of interest exists.
If the majority of those voting determine that, in fact,
a conflict does exist, the member with the conflict of interest shall abstain from voting on the matter.
· If the majority of those voting determine that no conflict of interest exists, the member may vote on the